Cover Letter Outline: All You Should Include in It

The thing is that resumes can be quite dull. It’s quite an achievement to captivate readers in short, factual statements, especially if you aren’t able to fill up the pages with shining achievements and impressive qualifications. Yet, the following Cover Letter Outline might turn out to be what you need to write a captivating cover letter.

What are your strengths?
Are you the right person for the job?

That’s where cover letters come in. The purpose of one extends far beyond the obligatory ‘please find my resume enclosed’ sentence.

They give you the platform to showcase your winning personality and let you tell potential employers in your own words why you’re the right person for the job. If you can convince the person reading your cover letter that you have the proper knowledge and skills for the job, a likable personality, and work well with others, then your application is sure to be forwarded to the next round.

1) First paragraph: Show them the reason you’re writing and your interest

# 1 Tell them About Your Passion

One of the best ways to start your letter is to explain why you’re passionate about the job. You need to translate your energy and zeal into words. In your opening sentences, explain why you’re particularly interested in working in the industry or task you’re applying to.

I love my job written on the inside of a cup
Are you passionate about the job you are applying to?

HR managers want to hire people willing to stay for the long-term and are passionate about what they do. Tell a specific story from your past or work history, which best portrays your enthusiasm. Studies show that recruiters are 22 times more likely to recall a story over a fact. Hence, intriguing stories are an indispensable part of any Cover Letter Outline.

Like for example, if you’re applying to be on a sales team, talk about that time you made over $40K selling to this client, you just opened a few weeks earlier. Remember that there’s no need to outline a list of relevant places or projects you worked on in the past. This is because that will all be covered in your resume.

However, feel free to mention your contribution to a project you performed in a previous position that best highlights your dedication and interest. Be specific.

#2 Profess Your Love For the Organization

Another way to open up your cover letter is by telling them how much you love the organization. This might sound a bit excessive, but it has to be a part of every Cover Letter Outline. Companies want to hire people who are loyal to their brand and are already familiar with its values and culture.

A professional holding a small red heart
Your love for the organization should show

Be genuine and talk about how specific qualities of the business you are applying to appeal to you. If you have had a positive experience, which left you inspired to work for them, mention it. Don’t be heavy with the flattery, or it’ll sound fake. Mention specifics that draw you to the company.

If you hadn’t heard of the company before you saw its ad in the job openings section in the newspaper, then do a little googling before you start on your cover letter. If there is any chance of attending an event or taking a tour of the office, then sure do it. You can discover whether the company is a place you want to work for. You will also know what values are essential to it, which you can mention in your cover letter.

2) Second Paragraph: Show them what you can bring to the table 

Scrutinize the job description. Make a list of skills and qualities from the job post, as well as your observations of the company.

A professional standing next to his shadow
Talk about why you can be important

You need to communicate in clear terms to the potential employer that you can deliver their requirements as soon as you walk through the door.

Be confident and let them know that you can perform the job without any difficulty. In fact, a tinge of confidence is the most important addition to your Cover Letter Outline.

3) Third Paragraph: Present some accomplishments related to the position you’re applying to

In this section, you will have to start by pointing out the accomplishments that make you eligible for the profile you’re applying for. This is a vital part of your cover letter and the employer goes through it with a lot more concentration.

A chef cooking
Accomplishments make for a strong case

If your list of accomplishments concerning teamwork and leadership is long enough, this part of your cover letter might be the deciding factor. It is for this reason that this Cover Letter Outline lays such emphasis on it.

Apart from the fact that you wish to become a part of the company, this portion of your cover letter outlines if you’re capable enough. It makes sure that all your achievements come to the fore, and if they’re relevant to the job profile, you’re sure to get a nod.

Our Cover Letter Outline cannot reiterate the importance of this part enough to be sufficient, such is its importance.

4) Fourth Paragraph: Conclude Your Cover Letter

Towards the end of your cover letter, make sure you don’t wind up abruptly. Summarize the points you’ve made above and emphasize the points that you’ve already mentioned above. To help you conclude your cover letter is an ideal way, below are some ideas:

  • Reiterate what you bring to the position—re-word the summary you’ve claimed in paragraph #1.
  • Thank the person for their consideration and write that you look forward to hearing from them soon or that you would welcome the opportunity to interview.

Now that you’ve understood the basics of our Cover Letter Outline, what follows is an example of a cover letter.

Cover Letter Outline
Cover Letter Outline

Standing Out From the Crowd

Recruiters have to go through a pile of applications. Give them something to smile about and instantly make yours memorable. This is what this particular Cover Letter Outline was all about, making your letter look different.

Empty sticky notes
Stand out in a pile of applications

Write a winning application by incorporating some creativity. No doubt, these are risky elements and can go either way. You should review it with a friend or a contact already in the organization before sending it.

If your risk pays off, your application can be boosted to the top of the pile and will be most likely to stay on the recruiter’s mind for the rest of the day.

Cover Letter Outline
Focus on strong opening and strong points

Most cover letters will be filled with cliché sentences and are essentially copies of each other. Some recruiters and HR managers often skim through and don’t read too much into it. If you have a strong opening and follow the other vital tips given in this Cover Letter Outline, which help capture the reader’s attention, you’ve got a good chance of scoring the job.

A good cover letter, which is different and fills all the requirements of the job description, will instantly make a recruiter’s day.

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